Contract Administrator - Electrical

Responsibilities

• The Contracts Administrator – Electrical will support the commercial and contractual administration of Electrical works across live projects.
• The role will assist in managing contractual documentation, variations, payment processes, quantity tracking, and contractor coordination to ensure effective project commercial administration and compliance.
• The successful candidate will work closely with commercial, project delivery, and site teams to support the day-to-day administration of Electrical work packages and maintain accurate project records throughout delivery.
• Contract Administration
• Support the administration of CSA contracts and subcontract packages from award through to final account.
• Maintain accurate records of instructions, notices, correspondence, contract documents, and commercial submissions.
• Ensure contractual documentation is properly controlled and filed.
• Assist in monitoring contractor compliance with contractual obligations.
• Variations & Change Control
• Assist with the administration and tracking of CSA variations and change events.
• Maintain variation registers and associated supporting records.
• Coordinate receipt and review of quotations and supporting documentation from contractors.
• Support the commercial assessment and tracking of instructed changes.
• Payment Applications & Quantity Tracking
• Assist with monthly payment application and valuation processes for CSA works.
• Support verification of progress, quantities, and completed works on site.
• Maintain records relating to measured quantities, valuations, and commercial status.
• Support cost reporting and final account administration activities.
• Contractor Coordination
• Liaise with CSA contractors, consultants, and project teams regarding commercial documentation and contractual matters.
• Attend project and commercial meetings where required.
• Assist with resolving day-to-day contractual and commercial administration issues.
• Commercial Reporting & Record Keeping
• Maintain commercial logs, trackers, registers, and reporting documentation.
• Support preparation of commercial reports, variation summaries, and payment status updates.
• Ensure records are complete, organised, and audit-ready.
• Risk & Commercial Support
• Assist with identifying commercial risks and maintaining supporting records.
• Support claims avoidance through accurate administration and proactive document control.
• Ensure contemporaneous records are maintained to support contractual entitlement where required.

Requirements

• Experience in construction contract administration, preferably within pharma or regulated manufacturing environments
• Knowledge of local contract law, EU commercial regulations, and pharma industry contracting standards
• Familiarity with construction contracts including FIDIC, NEC, or similar standard forms
• Understanding of pharma construction requirements including GMP compliance and regulatory documentation
• Ability to manage commercial relationships and support contractual dispute resolution
• Bachelor's degree or Diploma in Construction Management, Business Administration, Law, or related field
• Proficiency in English + Dutch and/or French advantageous