Projektassistenz (m/w/d)

Responsibilities

• Provide day-to-day administrative support to the Unit Lead, leadership team and broader site team
• Coordinate calendars, meetings, and follow-up on action items
• Organize team and project-wide meetings and keep organizational charts up to date
• Act as point of contact with internal departments such as facility management, security, HSE and IT
• Support office logistics including workspace coordination, meeting room management and visitor arrangements
• Handle office supply orders, catering, gifts, and other general office-related needs
• Office & Site Coordination
• Ensure smooth use of office space and meeting areas
• Liaise with facilities and HSE teams to support a safe working environment
• Stay informed about and help implement relevant safety and site policies
• Act as a reliable point of contact for colleagues’ practical and logistical questions
• Communication Support
• Support internal communication initiatives and help coordinate project-wide updates
• Assist with preparation of newsletters, internal announcements and team events
• Help manage internal communication tools (e.g., SharePoint, intranet, Yammer)
• Work closely with leadership and communication teams to align messaging and materials

Requirements

• Experience in administrative or assistant roles
• Strong organizational and communication skills
• Proactive, hands-on mindset with attention to detail
• Fluent in German and English (spoken and written)
• Available full-time on-site in Lingen