Management Assistant

Responsibilities

• Provide proactive administrative support to the Operations team
• Manage and coordinate team calendars, meetings and meeting logistics
• Prepare agendas, take meeting minutes and follow up on action points
• Draft, format and manage presentations, reports and internal documentation
• Support internal communication and information flow within the team
• Monitor deadlines, priorities and follow-up actions
• Support expense administration and basic budget followup
• Act as a first point of contact for internal stakeholders
• Ensure documentation and processes are handled in line with internal procedures

Requirements

• Proven experience as a Management Assistant, Team Assistant or similar role
• Strong knowledge of MS Office (Outlook, Word, Excel, PowerPoint)
• Experience with agenda and meeting management in a corporate environment
• Confident user of collaboration tools such as Microsoft Teams and SharePoint
• Strong organisational and administrative skills
• Non-Technical profile requirements
• High level of discretion and integrity when handling confidential information
• Well-structured, detail-oriented and highly organised
• Proactive, serviceminded and handson attitude
• Strong communication skills and professional stakeholder management
• Ability to manage priorities and remain effective under pressure
• Team-oriented mindset
• Methodology / Certification requirements
• No specific certifications required
• Experience in an industrial, technical or international environment is an asset
• Language proficiencies
• English: fluent (working language)
• Dutch: nice to have
• French: nice to have
• German: nice to have