Documentation coordinator

Responsibilities

• Coordinate the collection and consolidation of all final project documentation, including technical files, certificates, drawings, and reports
• Ensure all documentation meets project specifications, client requirements, and regulatory standards
• Manage document control processes related to final handover documentation
• Track documentation status and follow up with internal teams, contractors, and suppliers to close gaps
• Review documentation for completeness, accuracy, and formatting compliance
• Maintain structured and traceable records within the document management system
• Prepare and deliver final documentation packages  to clients and stakeholders
• Collaborate closely with engineering, quality, procurement, and construction teams
• Identify risks related to missing or delayed documentation and proactively escalate issues

Requirements

• Bachelor’s degree in Engineering, Project Management, or a related field (or equivalent experience)
• Proven experience in document control, project coordination, or quality documentation—preferably in industrial or construction projects
• Strong understanding of document management systems and processes
• Familiarity with project lifecycle and handover requirements
• Experience working with contractors and multidisciplinary teams
• Strong organizational and coordination skills
• High attention to detail and quality
• Ability to manage multiple deadlines and priorities
• Excellent communication and stakeholder management skills
• Proactive and solution-oriented mindset
• Proficiency in document management tools and MS Office