Collect and verify different data from multiple sources, consolidate various data and distribute to relevant stakeholders, internal and external. Provide feedback to data owner in case of deviations. Monitor, verify and correct reports prior to submittal, such as time registration overviews, KPI reports, vendor reports, crew change lists, etc.
Arrange transport and accommodation for site personnel travelling to/from Project in line with Project specific transport concept. Organize and manage crew changes to/from specific site location by producing crew change manifests per defined format based on manning plans. Coordinate with Site Management and Marine Coordinator and update transport manifests.
Act as first face and point of contact to visitors and site personnel to/from site, as receptionist including reporting, data entry, keeping visitor log and answering phone calls.
Organize, arrange and coordinate meetings on site. Prepare, distribute, and file meeting minutes.
Comply with the Environment, Health & Safety rules on Site. Active support through participation in toolbox talks and safety campaigns.
Tracks stocks of office supplies and place orders when necessary.
PO creation and budget checking when necessary. (If Project requests it)
Update and maintain records and databases, such as personnel data/certificates/qualifications/training details into internal or customer system after verification of validity and of compliance.
Execute Site administrative activities and operations to secure efficiency and compliance with company policies.
Assist and train colleagues when necessary.
Proven experience as office / business administrator, assistant or relevant role. Qualifications in secretarial studies will be an advantage.
Familiarity with office management procedures and preferably within the Offshore Wind Industry.
Living and working experience in an intercultural environment