Jobs

HSE Administrative Support

Location
Antwerpen
Vacancy ID
74021

Responsibilities

Contractor Management:
  • Assist in the onboarding and registration of contractors on site, ensuring they meet all necessary HSE requirements.
  • Verify and maintain up-to-date records of contractor documentation, including insurance, qualifications, and safety certifications.
  • Track and monitor contractor performance, ensuring adherence to site-specific HSE policies and regulations.
  • Coordinate and communicate with contractors to ensure they receive all necessary site access and safety briefings
Document Control and Verification:
  • Manage and track all HSE-related documentation, ensuring that all records are complete, accurate, and compliant with company and regulatory requirements.
  • Review and verify contractor documentation, including certifications of training, qualifications, and safety compliance.
  • Maintain HSE reports, audit logs, inspection records, and incident documentation in an organized and accessible manner.
General HSE Administrative Tasks:
  • Assist the HSE department with preparing reports, presentations, and other documentation for meetings and audits.
  • Assist with the organization of site safety meetings, risk assessments, and safety audits.
  • Provide administrative support for incident investigations, reporting, and follow-ups.
  • Manage and update safety data sheets, permits, and other safety documentation.

Requirements

  • Proven experience in administrative support roles, preferably within the HSE or construction industry.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Familiarity with contractor management processes and documentation.
  • Knowledge of HSE regulations and safety standards, particularly in the chemical industry, is a plus.
  • Attention to detail and high level of accuracy in document verification and record-keeping.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  • Strong communication skills and the ability to work effectively with different teams and contractors.
  • Ability to maintain confidentiality and handle sensitive information with professionalism.
  • Language: Dutch,English
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